CB DEVO POLICIES
Weather, Missed Session, and Behavior Policies
Weather Cancellation Policy
For the safety of our riders and to encourage stewardship of our local trails, Crested Butte Devo may need to cancel programming due to inclement weather. If we cannot ride due to inclement weather, programming will be cancelled NO LATER THAN 7:30 am the morning of programming and, given that Crested Butte Devo is a bike TEAM, there will be no alternative activities offered.
We will never cancel programming the night before because the forecast may change overnight. Additionally, we pay close attention to weather maps, radars and a number of other resources, including local weather guru Noah Wight, when making these challenging decisions. Please know that when we cancel programming, it is not an easy decision and we will always have a 50/50 chance of getting it right.
At times, we may need to only cancel our Devo PUSH, PreK and Mini Devo – Grade 1 half-day kindergarten programming due to the limited time with these children and for added safety with this younger age group. The director and coaches will assess the forecast thoroughly before making a final decision. If we do cancel, there will be NO REFUNDS DUE TO WEATHER, as this is beyond our control and our coaches will be paid for this day. Due to coach availability being difficult to confirm after our regular season, we will no longer be able to offer make-up days for weather.
Air Quality Policy
When wildfires ignite, they release tiny particulate matter called PM2.5. When inhaled, these tiny particles can get lodged deep inside the throat and lungs causing a host of negative health impacts. Evidence shows that kids, whose immune systems aren’t fully developed yet, may be at a greater risk of experiencing diminished lung function later in life. Therefore, when smoke is present in the Gunnison Valley, our primary goal is to protect the health of our participants and coaches. The following guideline is based on the Air Quality Index (AQI) and will be utilized to mitigate potential health risk:
- AQI 0-100: No restrictions
- AQI 100-150: Aerobic threshold (zone 3 and 4) activities will be avoided. We will focus on light breathing activities including, skills, drills, bike games, pump track and dirt jumps.
- AQI 150+: At this level, the air is considered very poor/hazardous and exercising outside is not recommended. CB Devo reserves the right to cancel programming.
Similar to our bad weather policy, if we are forced to cancel due to poor air quality, notification will be given no later than 7:30am the morning of programming. We will never cancel programming the night before based on the AQI forecast. Coaches will be paid for cancellation days due to poor air quality.
Missed Sessions Policy
We strongly discourage missing sessions with Crested Butte Devo for the following reasons:
- When an athlete is away, he/she loses fitness and returns to the group in a totally different place then they were before they left.
- It becomes a safety issue when we have athletes who can’t complete a ride in a reasonable amount of time. This jeopardizes the ability of the coach to avoid exposure when bad weather is imminent.
- We want every day to be a positive experience on the bike and when sessions are missed, especially on a regular basis, that is not going to be a positive experience for anyone.
We rely heavily on registration fees when creating our budget for the year and paying our highly-qualified, well-trained coaches well for their immense passion and energy is a top priority for us. We appreciate your understanding with this matter and of course, please feel free to contact Amy if you have special circumstances that need to be considered.
Regarding extended absences due to sickness, family vacation, other camps and/or activities please be sure that your child understands that when he/she returns to CB Devo there is a high probability that he/she will be in a different group. Here’s why…since 2015 we have seen firsthand that the riders who were consistent with their commitment to riding throughout the summer had amazing progress. Those who missed weeks with no riding lost fitness and struggled to keep up with their group. If you are questioning this policy, I’d like you to please ask yourself this question: How does this effect the experience of your child and the rest of the group’s safety?
Please know that our intentions here are NOT to be exclusive and that we DO understand that kids and families have other summer commitments. If your child will be missing a couple of weeks throughout the summer session due to other camps and/or family vacations that is okay and we can work with your schedule. Crested Butte kids are tough and bounce back quick so we just ask that you make the best effort possible to schedule trips around days your child’s group meets to ride. The exception here is missing the first two weeks of summer programming where we focus on skill development and team expectations. Missing the first two weeks of a nine-week program doesn’t set the athlete, or Crested Butte Devo, up for success.
In the case of injury, all remaining registration fees for the season will be either refunded or can be used as a credit for next season. CB Devo will not issue refunds due to repeated disrespectful behavior. We do our very best to create an environment that is safe and supportive for all of our riders, including our coaches. We simply cannot jeopardize the safety and progress of the group due to an athlete continually not listening to coach instruction. We will go above and beyond to work with behavior issues; however, if there is no change in the athlete’s negative behavior, we will ask that the rider take a break from CB Devo and join us again when the structure of our programming is developmentally appropriate.
CB Devo Team Behavior Policy
The Crested Butte Development Team identifies the physical and emotional safety of our athletes and coaches as priority number one. Additionally, we place great emphasis on teamwork, kindness, and cooperation within our groups. Any athletes found to consistently jeopardize these priorities through inappropriate behavior will be subject to the following process:
First offense – The coach(es) will identify the behavior and bring it to the attention of the athlete. The behavior in question will be clearly and rationally discussed using positive language. At this time, the coach(es) and athlete will collaborate on a constructive solution moving forward. The coach(es) will also bring awareness of the situation to the athlete’s parent(s). The coach(es) will meet with the athlete in the future for a report and seek assurance that we are continuing to work towards, or have reached, a favorable and fair resolution.
Second Offense – A second offense will be brought to the attention of the athlete by the coach(es) and reported to the Crested Butte Devo Board of Director(s). At this time, a meeting will be scheduled between the athlete, coach(es), parent(s). With a continued positive and encouraging tone, this meeting will serve to identify the ongoing problem, re-establish expectations, develop a solution strategy, and discuss consequences of further disruptions. After this meeting, consistent monitoring and communication between all parties will be crucial to a favorable outcome.
Third Offense – With a third offense, the Crested Butte Devo Director reserves the right to remove the athlete from programming for a duration of (2) sessions without additional warning. This suspension will provide the athlete and their parent(s) sufficient time to reassess their actions and future commitment to being part of the Crested Butte Devo team. During this period, efforts to avoid a fourth offense will be highly accelerated. Programming fees will not be refunded for missed sessions due to disciplinary actions.
Fourth Offense – Historically, we have very rarely found an athlete to be in this standing, but upon a fourth offense the Director reserves the right to remove the athlete from the program for the remainder of the season. A dismissal from the program is the worst case scenario for everyone involved. We are confident through consistent and effective communication between athlete, coach(es), parent(s) and director(s) this outcome is completely avoidable and reserved for the most extreme behavioral disruptions. This athlete will be allowed to apply for re-entry into the program the succeeding season, and if accepted, will start the season on probation for a predetermined period. Programming fees will not be refunded for missed sessions due to disciplinary actions.
* In the event of extreme misconduct, that severely compromises the safety of the group, the Crested Butte Development Team reserves the right to forgo the four step process in favor of immediate and possibly permanent dismissal from the program. In this case, programming fees will not be refunded.