CB Devo Policies

Crested Butte Devo places a strong emphasis on coach safety training and maintaining intentional coach-to-rider ratios. To support this, our coach hiring process begins in April, and once coaches are hired and schedules are confirmed, we make firm employment commitments for the summer season.

Because these commitments are made in advance, cancellations impact our ability to adjust staffing and program costs. The following refund policy applies to all cancellations from CB Devo summer programming:

• Cancellations before April 15th: 100% of program fees refunded minus $50
• Cancellations between April 15th and June 1: 50% of program fees refunded
• Cancellations on or after June 1: No refund (100% of program fees non-refundable)

We appreciate your understanding of this policy. Families are welcome to contact the Program Director regarding extenuating circumstances. While we are parents as well and understand that unexpected situations arise, families should assume that the refund structure outlined above will apply unless otherwise approved in writing by Crested Butte Devo.

Injury-Related Refunds or Credits

In the event that an injury prevents participation either before or during the season, any unused portion of registration fees may be refunded or applied as a credit toward a future CB Devo season, at the discretion of Crested Butte Devo.

Illness: For the health and safety of all participants, athletes who are sick or not feeling well should be kept home. Mountain biking is a physically demanding activity, and riders who are unwell will not be permitted to participate. Families are asked to make decisions that support the well-being of the entire CB Devo community, the Gunnison Valley, and beyond.

Food & Allergies: In consideration of individual dietary needs and food allergies, sharing snacks or food during CB Devo programming is discouraged. Families are encouraged to remind participants to eat only the food provided by their own household.

For the safety of our riders and to encourage good stewardship of our local trails, Crested Butte Devo may cancel programming due to inclement weather. If riding is not possible due to weather conditions, programming will be canceled no later than 7:30 a.m. on the morning of programming. Notification will be provided in the “all-crested-butte-devo” Slack channel.

Due to the variability of mountain weather forecasts, we will not cancel programming the night before and will always give weather conditions the opportunity to improve. Unless otherwise stated in the cancellation message, no alternative activities will be offered.

At times, Crested Butte Devo may cancel only Devo PUSH, Pre-K, or Mini Devo (half-day kindergarten) programming due to the limited duration of these sessions and additional safety considerations for younger age groups. The director and coaching staff will thoroughly assess weather forecasts and conditions before making a final decision.

Wildfires release fine particulate matter known as PM2.5, which can be inhaled deep into the throat and lungs and may cause negative health effects. Research indicates that children, whose immune and respiratory systems are still developing, may be at greater risk of experiencing long-term impacts to lung function from prolonged or intense exposure.

When wildfire smoke is present in the Gunnison Valley, Crested Butte Devo’s primary goal is to protect the health and safety of our participants and coaches. CB Devo uses PurpleAir.com as its primary source for air quality data but reserves the right to reference additional reputable sources as needed.

The following guidelines, based on the Air Quality Index (AQI), will be used to reduce potential health risks:

• AQI 0–100:No restrictions
• AQI 100–150:High-intensity aerobic activities (zones 3–4) will be avoided. Programming will focus on lower-intensity activities such as skills, drills, bike games, pump track riding, and dirt jumps.
• AQI 150+:Air quality is considered very poor or hazardous, and outdoor exercise is not recommended. CB Devo reserves the right to cancel programming.

As with our inclement weather policy, if programming must be canceled due to poor air quality, notification will be provided no later than 7:30 a.m. on the morning of programming via the “all-crested-butte-devo” Slack channel. Due to the variability of air quality conditions, we will not cancel programming the night before based solely on AQI forecasts.

Coaches will be paid for cancellation days resulting from poor air quality.

We recognize that families lead busy lives and balance many activities throughout the summer. While occasional absences are understandable, Crested Butte Devo strongly discourages participants from missing multiple sessions during the season.

Our programming is built on a progressive curriculum that develops technical skills, fitness, and group cohesion over time, both on and off the bike. When riders miss multiple sessions, they may miss key skill development, fitness progression, and safety expectations. This is especially important when programming includes backcountry riding, where consistent participation helps reduce risk and supports safe group decision-making.

If a rider returns to programming at a significantly different skill or fitness level than their group due to missed sessions, Crested Butte Devo reserves the right to move the rider to a different group in order to maintain a safe, positive, and successful experience for all participants.

Please communicate any planned absences in advance. Missing a limited number of sessions due to camps or family vacations is generally not an issue, and we are happy to work with families when possible. However, the first two weeks of summer programming are particularly important, as they focus on foundational skills, expectations, and group development. Missing the first two weeks may significantly impact a rider’s experience, and families are strongly encouraged to plan vacations and other commitments with this in mind.

Thank you for your understanding!

Athlete Conduct & Disciplinary Process

The Crested Butte Development Team places the physical and emotional safety of our athletes and coaches as our highest priority. We emphasize teamwork, kindness, respect, and cooperation within all programming. Athletes who consistently jeopardize these priorities through inappropriate or unsafe behavior will be subject to the following disciplinary process.

Programming fees will not be refunded for missed sessions resulting from disciplinary action.

First Offense

The coach(es) will identify the concerning behavior and bring it to the attention of the athlete and the Director of Operations. The behavior will be discussed clearly, calmly, and constructively using positive and age-appropriate language. The coach(es) and athlete will collaborate on a plan for improvement moving forward.

The athlete’s parent(s) or guardian(s) will be informed of the situation. Follow-up conversations with the athlete may occur to assess progress and ensure expectations are being met.

If the behavior involves bullying—whether in person or through digital or electronic means—Crested Butte Devo reserves the right to accelerate this disciplinary process.

Second Offense

A second offense will be addressed by the coach(es) and reported to the Crested Butte Devo Executive Director. A meeting will be scheduled with the athlete, parent(s) or guardian(s), coach(es), Director of Operations, and Executive Director.

This meeting will review the ongoing issue, re-establish expectations, develop a corrective strategy, and clearly outline consequences for further incidents. Following this meeting, consistent monitoring and communication among all parties will be expected.

Third Offense

Upon a third offense, the Executive Director reserves the right to suspend the athlete from programming for up to two (2) sessions without further warning. This suspension period is intended to provide time for the athlete and family to reassess behavior expectations and commitment to the program. A summary of infractions will be shared with the Crested Butte Devo Board of Directors.

Fourth Offense

While rare, a fourth offense may result in removal from the program for the remainder of the season at the discretion of the Executive Director. This action is reserved for the most serious or persistent behavioral disruptions and is considered a last resort.

An athlete removed from the program may apply for re-entry in a subsequent season. If accepted, the athlete will begin participation on probation for a predetermined period based upon the nature of the historical infractions.

Severe or Immediate Misconduct

In the event of extreme misconduct that significantly compromises the safety or well-being of participants, coaches, or the group as a whole, Crested Butte Devo reserves the right to bypass the progressive disciplinary process and enact immediate suspension or dismissal, including permanent removal from the program. In such cases, programming fees will not be refunded.

Make sure you read our Terms & Conditions.